With the emergence of innovative check in apps for business, Greetly being one of the best examples, an organization can benefit from ditching the traditional receptionist. Instead, it can embrace a new revolution by using a digital receptionist. Need reasons to be convinced to make the switch? Keep on reading and we will share with you some of the most compelling benefits of having a digital receptionist.
Without a doubt, the best thing about using a digital receptionist for visitor registration is the fact that it is cheap. While it is definitely not free to use such a program, it is a more economical option compared to having an actual human to be in the front office. You do not need to have a full-time employee to be at the front desk. This also means that you do not need to pay for the benefits of such employee as its functions can be replaced by a digital technology.
Improve Corporate Image
The corporate image is one of the building blocks of a brand. It affects the public’s perception of your company. Companies strive to build a favorable image with hopes that it can translate into a profitable business performance. With this, one of the ways by which this is possible is through having a digital receptionist. The automation in the office can impress guests and they will view your business as being innovative or tech-savvy.
Minimize Waiting Time
Potential clients, job applicants, or any guest will surely end up being irritable when you make them wait for a long time in the lobby. A digital receptionist can offer the perfect selection. Visitors will no longer have to register manually, which is why the process will be quicker. Depending on the software that you are using, it also allows pre-registration. When the waiting time is minimized, you will be able to provide a pleasant visitor experience.
Workplace safety is a critical concern for the management of any organization. While there are several ways by which you can build a safer office, one that should not be overlooked would be employing a digital receptionist. The latter is an excellent way to deter any criminal or violent activity. The system will take a photo of all the guests registering, which can make anyone hesitant to do something untoward since there is a picture in the database.
Traditionally, in an office reception, visitors have to sign in a logbook. This means that anyone who will sign will be able to see the names of those who have earlier entered the office. To improve privacy, a digital receptionist can help. This is basically because no one will be able to see any guest who has earlier visited the office. Instead, the names are stored in a secure database that can be accessed only by authorized users.
Indeed, the digital receptionist will transform and revolutionize the office reception! It will bring significant cost savings while also prioritizing the overall experience of your guests!