Characteristics of Good Tender Writers

Tender writers specialise in writing tenders on behalf of companies, whether they be internal company writers on a salary or independent contractors. Tender writers may also be called proposal writers, bid writers or could be classed under the umbrella of copywriters. Tender writers typically have a bachelor degree in communications or a similar field and must be natural wordsmiths. Tender writers have a natural flair for the written word and know how to write for a variety of audiences in a clear and concise manner. Tender writers are accustomed to writing lengthy documentation and essentially take the hassle out of the entire process. Tender writers may write for government or private enterprises. Tender writers need to understand intimately, the company they are writing for.

A professional tender writer will not simply focus on writing the tender itself, but liaise with a multitude of stakeholders throughout the tender process. The writer is quite often in charge of gathering relevant information required to write the tender responses. This means the tender writer must communicate with all relevant staff members to ensure all the information gathered is correct and up to date. They must guide and advise staff through the tender process, allaying any concerns staff may have, in regard to the tender documentation. Tender writers might gather the information they need by holding teleconferences with senior staff, corresponding via email or via direct meetings. Once the tender writer has gathered the necessary information, he or she needs to begin the writing process. Successful tender writers will understand how to respond to the criteria questions in a convincing and compliant way. The tender writer is, after all, selling the products or services of any given company.

Tender writers must also ensure that the company they are writing for is compliant with any documentation and certificates. First aid training for staff members could be an example of this, or the creation of a safety management plan as supporting documentation may be required. Tender writers must then ensure all of this documentation is supplied and up to date. A good tender writer will be able to stress the importance of these actions. Keeping on top of the tender submission deadline is another function of the tender writer’s role. Many companies lose sight of the submission date and it is often the role of the tender writer to ensure all relevant staff members are working to the timeline.

Effective tender writers need to present the tender in an appealing style, to grab the tender review panels attention. Tender writers may have additional training in graphic design or at least possess the ability to present basic graphics throughout the tender document. Spelling and grammar are also paramount for tender writers. A well- presented tender will need to have been proofread several times, with no spelling or grammatical errors. Tender writers need to ensure that their answers meet the criteria. There is no point in writing a compelling response, but not meeting the criteria.

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